Important information for Onsite Attendees

DATES:

Wednesday, June 21st , 1:15pm to Sunday, June 25th, 12:30pm

Conference Central | Covid Protocols | Weather | What to Bring |
Lodging | Meals | Check In | Check Out | Rideshare | Silent Auction |
Photography Policy | Wifi | Gym | Download info sheet

Conference Central:

Gearan Center for the Performing Arts
299 Pulteney Street, Geneva, NY 14456

There is ample free parking here and throughout the campus.

Covid Protocols:

NY is not currently under any mask mandates. HWS Colleges has required all students and faculty to be vaccinated and we understand that all of you will be as well.
 

Weather:

The average temperature in Geneva in June for a typical day ranges from a high of 77°F (25°C) to a low of 57°F (14°C). Some would describe it as mildly cool, humid but cool.
 

What to Bring/Wear:

We recommend, if possible, you bring a yoga mat, water bottle, light blanket, and any vitamins, supplements or medications you need. You may also need a light raincoat, light jacket, and rain boots. For the conference, wear comfortable, layered clothes for movement and temperature adaptation.
 

Lodging: HOUSING RESERVATIONS CLOSE JUNE 9TH

If you are staying on campus, you are in O'Dell's Village. O’Dell's townhouses have four private bedrooms, two shared full bathrooms, shared living area and kitchen. O'Dell's Village is accessible via St. Clair Street, which runs east-west between South Main Street and White Springs. Limited parking is available for O'Dell's Village near each townhouse, with additional large parking across St. Clair Street.

Kitchens in O'Dell's Village do not have any cooking utensils, dishes or pots. Each room is appointed with sheets, pillow and pillowcase, towel, washcloth at no additional charge. It is recommended that, for their own comfort, attendees bring their own towels rather than rely on the ones provided. Rooms are not cleaned once occupied.

Housing & Meal registration ends Friday, June 9th - if you have not made your housing or meal reservations yet please do by June 9th.

Reserve at: https://tinyurl.com/5y86fhju

Dining: MEAL RESERVATIONS CLOSE JUNE 9TH

All meals must be reserved in advance by June 9th, meals cannot be purchased onsite. For those who pre-purchased meals - food services are located in the Scandling Center which is directly across the street from the Gearan Center (Conference Central). Once inside the Scandling Center, turn right and you will see the food service check in desk and the end of the hall. They will have rosters for each meal to check off your name for your pre-reserved and paid meals.

Dining Hall hours are : Breakfast 7:30 - 8:30, Lunch 12:15 - 1:15 and Dinner 5:00 - 6:30.
 

Check In:

We recommend you arrive a couple of hours before the start of the conference to allow you to check-in at the conference registration desk, settle in to your dormitory housing, and eat lunch.

A Hobart and William Smith Colleges representative will be at the BMCA Registration desk in Gearan Center for the Performing Arts, Tuesday June 20th, 12N - 5P and Wednesday June 21st, 10A - 5:30P. If you are arriving outside of these times please email and/or text Cynthia Williams (williams@hws.edu or 315.719.7607) ahead of time to make other arrangements with Cynthia to pick up your keys.
 

Check Out:

You must be checked out by 11:00am, Sunday June 25th. Leave your linens in your room and bring your keys (in their envelopes if possible) to Cynthia Williams. If you need to leave earlier and/or cannot find Cynthia, there will be an envelope outside her office door labeled "key return". DO NOT leave keys in your room. Failure to return keys will result in an additional charge to your account.
 

Rideshare:

If you are driving or and would like some company or are in need of a ride please check out our Rideshare: https://tinyurl.com/4nefevue
 

Silent Auction, closes Saturday Night 8:00pm:

If you would like to make a donation to our annual Silent Auction - open to our onsite attendees only, please contact Mary Ann Rund: marund@att.net.

Our annual conference Auction is our only fundraiser outside of our Annual Appeal and helps us continue our mission. Some past donations have been: vacations in Germany and Costa Rica, handmade jewelry, original artwork, session certificates, books, handmade clothing and sweaters, hats, scarves, and much, much more!

You can bring your item or mail it ahead -whatever works best for you!
 

Photography/Videography Policy:

Please be advised that no photography or videography will be permitted in any workshops or conference offerings. Only BMCA appointed photographers/videographers will be permitted to take photos or videos in any workshop or at any conference event. Photographs are permitted outside of designated workshop spaces by all participants.
 

Wifi and Cell phone coverage:

There will be free wifi available in the conference buildings and in the dormitory lobby. The network information will be posted at the Conference Registration desk
 

Gym:

Robert A Bristol Field House, 283 Hamilton St, is available and free but the hours may be limited.